Outline your background.
Have an overview of qualifications, occupations and employment dates ready. Note where information or documents still need to be checked.
Identify the immediate questions.
Explain your current location, your goals and any visa-related deadlines. Do not assume that a pathway available to someone else will also apply to you.
Use current official information.
Invitations and state or territory settings can change. Use Home Affairs and the relevant government sources, and discuss how the current rules relate to your circumstances.